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Apprenticeship - Office Management Assistants
Launch into your professional future
Do you like to coordinate and organize? Are you communicative and interested in a practical, future-oriented apprenticeship? Then our vocational training aligns perfectly with your interests.
You will cycle through all of our training areas and get profound insights into daily office management at zeb. Sounds exciting? It is.
What we offer
During your three-year apprenticeship you will get to know all relevant internal areas. You will gain insights into human resources management, support the personal assistants and secretaries offices, get involved in marketing and event management, be introduced to accounting and work in research.
From day one you will have your own tasks in the various areas. The team is always there to help you and answer your questions. In each department you have your personal contact person who supports you in your tasks. If you have any questions that relate to your apprenticeship in general, you can always talk to our training supervisor.
The Ludwig-Erhard-Berufskolleg in Münster provides the theoretical basis for your apprenticeship. Two subjects, namely office and business processes, are mandatory qualifications. For your elective qualifications, you can choose your specialization yourself, whereby assistance and secretarial services is set by us as the second option.
From day one you will have your own tasks in the various areas. The team is always there to help you and answer your questions. In each department you have your personal contact person who supports you in your tasks. If you have any questions that relate to your apprenticeship in general, you can always talk to our training supervisor.
- Human resources management
In human resources management you will learn about the process of personnel recruitment. You will gain insights into applicant management and take care of dispatching candidate communication. You will also prepare job interviews and observe your colleagues during the interviews. Onboarding, personnel development and personnel support are other areas in which you can get involved.
- Assistance and secretaries offices
During your time in the secretaries offices or as an assistant, everything revolves around communication with our clients. You will be responsible for making appointments, looking after guests and taking care of incoming and outgoing mail. You will also make a lot of phone calls and be involved in the office organization.
- Marketing and public relations
You support your team in internal and external communication. You make internal news available via our intranet and distribute information about internal events to our colleagues. In external communication, you will organize the creation of texts, designs and translations for our corporate website, for the press, our social media channels and client events.
- Event management
Together with your team you will organize seminars, workshops and in-house training classes for our clients, including preparation and follow-up. A particular highlight is the zeb.Uni, a company-wide event that you are allowed to co-organize.
- Accounting
In Accounting, you will deal with incoming and outgoing invoices, both domestic and foreign. You will also find out about accounting for our consultants’ travel expenses and about financial controlling.
- Research
During your time in Research you will gain insights into data analysis and data preparation. You will monitor the development trends on the market and maintain the zeb library to provide the consultants with the latest data.
In return for your commitment we offer you 28 days of annual leave.
What we expect
We are looking for young talents who have good grades at school, are enthusiastic about task variety and have the courage to start the next chapter of their professional future.
- Initial experience through internships or a part-time job is beneficial, but not essential.
- You learn new tasks quickly, develop solutions independently and present them confidently.
- A school-leaving certificate (in Germany: Abitur or Fachabitur)
- You are familiar with the basics of MS-Office.
- You are fluent in both German and English.
How is your apprenticeship supervised/supported?
Due to regularly moving through departments, we get to know coworkers in each department who first show us around, introduce us and are open to questions and who are given our reports to read through. At the end of each departmental assignment a short feedback session is held.
Which hashtag would you use to describe your apprenticeship at zeb? - #varied
As apprentices, we change departments every 3–4 months, allowing us to regularly take on new tasks, and during the three years we get to know all of zeb’s important processes – from paying bills to listening in on job interviews and organizing events.
What tasks do you complete as an apprentice?
At the moment, I work in recruiting and support the team in their daily business. This gives me additional insights into the work processes of recruiters and also enhances my personal and professional skills.
Which hashtag would you use to describe your apprenticeship at zeb?
zeb gives me the opportunity to let my ideas roam free so that I can do thing on my own initiative
What do you like most about your position at zeb?
What I appreciate most about being an apprentice at zeb is that we are regarded as equals and are a permanent part of the team from the very beginning. As an apprentice, I receive the same technical equipment (laptop, etc.) as everyone else and also take part in internal events such as the Christmas party or the zeb.Uni.
Which hashtag would you use to describe your apprenticeship at zeb?
I would describe my training at zeb with the hashtag #cohesive, because during the apprenticeship, people always help each other. This creates great cohesion and you can make plenty of new friendships.
What was the most exciting task as an apprentice and why?
The most exciting task I have so far had the pleasure of doing as an apprentice at zeb was the tour of a new hotel being built in Münster. Since zeb has entered into a cooperation with the hotel, my supervisor and I were given an exclusive tour.
Which hashtag would you use to describe your apprenticeship at zeb?
I have chosen #unstoppable because zeb means development to me and this is unstoppable. With slogans such as “create an impact”, zeb calls for initiative. Think bigger, break through boundaries, design spaces—this is exactly what you have the opportunity to do as an apprentice at zeb. I find this freedom to be inspiring and it encourages personal initiative.
Further information
Do you want to know more? Take a look at the following pages and get to know us even better.
